We hope you will be as inspired as we are by the creativity and resourcefulness of our 2015 IR All-Stars! Together they offer helpful resources, educational presentations, and plenty of ideas ripe for the picking. Check out their individual stories in the linked blogs below: each admin exemplifies outstanding success in a particular slice of managing an IR.
- 2015 IR All-Star: Sarah Beaubien – Read more about championing Open Educational Resources within the library-led publishing movement
- 2015 IR All-Star: Dan Kipnis – Glean successful tips for the marketing and outreach of your IR
- 2015 IR All-Star: Dave Scherer – Learn how to emulate his outstanding success with a scholarly publishing program in the IR which integrates with the University Press
- 2015 IR All-Star: Janelle Wertzberger – See how to successfully showcase exemplary student work on a small liberal arts campus
We whole-heartedly congratulate them and our entire Digital Commons community on the hard work and ingenuity we are privileged to see day in and day out—well done all!
Janelle Wertzberger, Assistant Dean and Director of Scholarly Communications at Gettysburg College, is an IR All-Star because of her great success building a thriving repository on her small liberal arts campus. Under Janelle’s direction, The Cupola: Scholarship at Gettysburg College has become a space for Gettysburg to showcase exemplary student content. In addition to her efforts with undergraduate work, Janelle passionately educates faculty about copyright and open access, working to grow Gettysburg’s publishing program.
With Janelle’s leadership Gettysburg has been able to successfully publish a wide range of student work, including special projects, posters, audio & video work, artwork, and student journals. Bali Soundscapes is a particularly vibrant and unique example of Gettysburg’s undergraduate content: the collection compiles written reflections, audio essays, and images produced by students participating in a Balinese study abroad program. Another example of The Cupola’s diverse student content is Slaves, Soldiers, Citizens: African American Artifacts of the Civil War Era, in which special collections serve as a robust pedagogical tool. Janelle has also helped establish a rich collection of undergraduate journals in support of opportunities for students to publish.
Janelle’s leadership and success is largely rooted in her relationship with faculty, for whom she has provided several educational presentations, teaching them about copyright and IRs. She first delivered the presentation “Did I Sign My Rights Away? Copyright for Authors” during a 2014 Open Access week event she helped coordinate. Janelle is particularly proud of this opportunity to educate faculty and students around open access topics. Getting creative with the event, Janelle even made OA logo cookies with a cookie cutter that was created using Gettysburg’s 3D printer!
Janelle has also produced a number of publications and presentations outlining what it’s taken to build Gettysburg’s thriving repository. “Staffing a Library Publishing Program: The Whos, Hows, and Whens” describes how to use existing staff resources to create a powerful publishing program and is a valuable resource for any fledgling repository. Janelle’s Digital Commons webinar “On with the Show! Open Access Publishing as a Local Production” suggests that a successful institutional repository manager at a smaller institution has to be something of an evangelist: someone who has a vision for the services the IR can provide and a gift for telling that story in a way that connects with faculty, administration, researchers—and also fellow librarians.
You can read more about Janelle and her contributions to the scholarly communications community on her SelectedWorks profile. Congratulations, Janelle!
Dave Scherer, the Scholarly Repository Specialist at Purdue University, is an IR All-Star due to his outstanding success with the scholarly publishing program in the IR, Purdue e-Pubs, among his many other talents. In particular, his championship of vibrant grey literature in the IR speaks to the value of capturing many different kinds of scholarly output.
With Dave at the helm, Purdue e-pubs offers a wide range of grey literature for readers to browse, just a few of which are: the Historical Documents of the Purdue Cooperative Extension Service Publications, and the Purdue Plant Growth Facility’s Purdue Methods for Rice, Corn, and Arabidopsis Growth. Purdue e-Pubs also houses the proceedings of International Association of Scientific and Technological University Libraries (IATUL) Conference, and the Purdue Road School Conference Proceedings, which attract practitioners and academics as well as private- and public-sector readers.
Dave has also been instrumental in making available the Joint Transportation Research Program (JTRP), an important collaboration between Purdue and the Indiana Department of Transportation. Purdue Libraries partnered with the University Press to digitize and upload over 1,500 technical reports in Purdue e-Pubs. Visitors come from all 50 states as well as overseas—check out the readership map!—indicating that JTRP is fulfilling its goal of increasing access to state-funded research both nationally and globally. Recently, JTRP surpassed over 1.0 million downloads of their technical reports. Learn more by watching the informative webinar Dave presented entitled “IRs Supporting Community Engagement, Part 3: Open-Access Transportation Research at Purdue University.”
Rounding out his publishing success, Dave told us that conferences on campus, which the library can now help manage, provide great exposure for the IR. He developed an excellent partnership with the Office of Engagement, which now sends interested faculty his way—Dave’s found that they often want to publish related books after a conference. He also describes helping faculty by offering to publish their journals as well as undergraduate journals, giving students a chance to learn about the scholarly publishing process.
Dave continues to share his experience and lessons learned with the library community. Written with Burton Callicott and Andrew Wesolek, Dave’s forthcoming book Making Institutional Repositories Work “takes novices as well as seasoned practitioners through the practical and conceptual steps necessary to develop a functioning institutional repository, customized to the needs and culture of the home institution.” And as the abstract of “A Continuum of Publishing Opportunities: The Purdue University Library Publishing Division” states, “Through the integration and collaboration of Purdue University Press and Scholarly Publishing Services, the Purdue University Libraries Publishing Division has become a leader in its capacity to produce high-quality publications serving a continuum of scholarly publishing needs across the University and beyond.” Congratulations, Dave!
Dan Kipnis, Senior Education Librarian and Editor of the Jefferson Digital Commons at Thomas Jefferson University, is an all-star for his outstanding outreach and marketing, among his many other talents managing the IR. Dan would also like us to fête his colleagues in our recognition of the great work they are all doing at Jefferson, which includes Special Collections and Digitization Librarian Kelsey Duinkerken, University Archivist F. Michael Angelo and Access Services Technician, James Copeland—congratulations all!
Dan is a master at sharing key information with campus stakeholders. He decided early on to get the word out about the IR as often as possible, yielding great results. He writes quarterly reports including feedback about the IR and new content, library articles, newsletters, and is often asked to present at faculty meetings. Understanding the importance of faculty buy-in, he was able to get key champions on board early. After partnering with the College of Population Health, Dan now captures their monthly forums in the IR as podcasts along with their conferences, presentations, and newsletters.
In a recent quarterly report we see a glimpse into the lives touched by the important content Dan curates in Jefferson Digital Commons with a popular recurring feature: What people are saying about the JDC. A Jefferson Professor said, “I am so grateful for this chapter on the history of the Division of Rheumatology at Jefferson! I found it browsing on the web for some additional information I needed to complete the content of the Division’s new website. Thank you for posting it!” Outside of Jefferson, a staff member at Notre Dame reported, “I recently was provided with a picture and information that my great-grandfather was a professor at Thomas Jefferson University….‘Catalog of Professors, Trustees, and Students of Jefferson Medical College of Philadelphia: Session of 1882-83’ listed his name….This document provided me a foundation to learn more about my ancestors.”
In his tireless outreach efforts he has publicized milestones and reports detailing the IR’s progress as well as presenting on “Promoting your Institutional Repository on and off campus.” “Take Advantage of the Jefferson Digital Commons for Shameless Self-Promotion,” written with Ann Koopman, exhorts faculty to promote their “Jefferson research and publishing efforts to the world by participating in the Jefferson Digital Commons (JDC).” The authors note key advantages such as increased visibility and download reports, specifically encouraging faculty to “use the JDC as a university press and publish your department newsletters or create a new journal.” Similarly, “Leading the Horses to Water That They Will Want to Drink: Strategies for Promoting your Institutional Repository on and off Campus” is a dynamic presentation that outlines strategies designed to promote institutional repositories to a university community and beyond.
Dan shows his creative approach in publishing the recordings of “Grand Rounds” medical lectures of several departments. Dan tips his hat to his colleagues regarding the exciting new women’s oral history initiative, which is beautifully presented with thumbnail pics. After reaching out to the Alumni Office, Kelsey at Archives and Special Collections is now recording oral history interviews with some of the first women to attend Jefferson, including audio and transcripts in the IR collection. Michael’s presentation “‘Lady, You are Causing Pandemonium Here!’ The 137-Year Struggle for a Co-Educational Jefferson Medical College” beautifully complements this historically important collection. Congratulations to Dan and the whole team at Jefferson!
We are very pleased to announce the first of our 2015 IR All-Stars, Sarah Beaubien, Head of Collections and Scholarly Communications at Grand Valley State University (GVSU)! Sarah has been instrumental in helping GVSU researchers to increase the visibility and impact of their work through GVSU’s IR, ScholarWorks@GVSU. Though she has many wide-ranging accomplishments, we’d like to highlight Sarah’s considerable contribution to the library-led publishing movement, in particular her success with Open Educational Resources and journals.
Sarah is a leader in the growing movement of open access textbooks in higher education. “Once I saw how much of an impact and how many downloads they get with a small investment of our staff time, I’ve started to do more and more presentations specifically about OEMs [Open Educational Materials] and the services the library can offer through our repository.” With the help of dedicated liaison librarians and concentrated outreach efforts, Sarah is seeing word about the collection ripple through campus and beyond.
Sarah was also a visionary of bepress’s new Teaching Commons, which brings together high-quality open educational resources from leading colleges and universities. Curated by librarians and their institutions, the Teaching Commons includes open access textbooks, course materials, lesson plans, multimedia, and much more.
For those institutions looking to grow their own open educational collections, Sarah offers several key insights: First, make sure you define exactly what kind of materials you’re looking for—whether that’s syllabi, lecture notes, or completed manuscripts. Second, approach faculty you know have already completed manuscripts. “Many faculty over the years have written their own course materials because that’s the way they want to teach. Writing a textbook is a significant, time-consuming endeavor, so find the things that are already out there and once you have a few of those, show them off as examples.” For more information about how to build an Open Educational Resource collection on your campus, check out the webinar “Serving Students and Faculty with Open-Access Textbooks” by Sarah and GVSU professor Charles Lowe.
GVSU now boasts an amazing 22 journals—a testament to Sarah’s goal of adapting library services to specific needs on campus. Sarah’s team does extensive outreach so when someone on campus needs to share their work, the library can offer publishing services to fill that need.
Sarah maintains an active presence in the scholarly communications community at large with a number of publications and presentations. These include “Addressing Faculty Publishing Concerns with Open Access Journal Quality Indicators” (with Max Eckard) in the Journal of Librarianship and Scholarly Communication (2014) and “Cultivating Sustainable Library Publishing Services: Perspectives from a Range of Academic Libraries” (ACRL 2015). You can learn more about Sarah and check out her full list of scholarly contributions on her SelectedWorks profile. Congratulations, Sarah!
New multimedia display options and functionality are coming soon to the upgraded SelectedWorks. SW will support streaming media, datasets, images, video, teaching materials, presentations, books, and just about anything else you can think of! We’ve rebuilt SW from the ground up so faculty can build even richer profiles.
We know your faculty want to publish more than just articles—soon they will be able to showcase their whole body of work using a more flexible SelectedWorks. The sleek new card view will highlight the type of uploaded file for easy browsing. For example, if an image is uploaded, a thumbnail image will automatically appear, with the full image and its metadata just one click away. This new presentation will also highlight selected metadata for each file in the main view. When you click into a card, you’ll see the complete metadata (automatically migrated from DC) including custom metadata fields.
Stay tuned for our next blogs on improved SelectedWorks features, including a sleek new look and greater administrative control. And be sure to read all about the improved SW integration with your Digital Commons IR on the DC Telegraph!
Feel free to contact email@example.com if you would like a demo.
We’re excited to announce that this year’s amazing group of IR All-Stars has officially been chosen! Our annual bepress Digital Commons IR All-Stars awards spotlight four individuals from the Digital Commons community who have demonstrated a unique, high-impact, and replicable approach to IR success, and have made a meaningful contribution to the scholarly communications community as a whole. Through these awards we aim not only to honor the accomplishments of individual members of the community, but also to help support and enable all Digital Commons admins to be IR All-Stars too.
All of our admins and their teams do amazing work, and selecting the winners was incredibly challenging. The Digital Commons community as a whole is committed to building vibrant repository services and supporting campus needs—there was a large pool of excellent candidates for the 2015 awards. Nominations were made by members of the bepress Digital Commons Consulting Services team and final selections were chosen by a committee of bepress managers.
- At least 3 years as an IR manager.
- A track record of vibrant repository collection growth, and an innovative and tireless approach to engaging faculty and others on campus in order to support their scholarly communications needs.
- A demonstrated eagerness to share and teach others. This might take the form of a presentation, article, case study, or video that provides specifics and guidelines for best practices for others to learn from so they can replicate the strategies that made the IR manager an IR All-Star.
Over the next month, we’ll be announcing and highlighting the accomplishments of this year’s IR All-Stars here on the DC Telegraph, and linking to some of the amazing resources they’ve created. Check back next week for our first All-Star!
If publishing within the institution’s IR is recognized as one of the rewards of being a student and doing great research, couldn’t the IR be a recruiting tool in addition to a powerful retention tool? Scott Walter, University Librarian at DePaul, thinks so and together with the campus’s Division of Enrollment Management & Marketing (EM&M) they are using the publishing capabilities of Digital Commons to support the EM&M Center for Access and Attainment’s work of student recruitment.
According to DePaul, the Center for Access and Attainment “serves as a focal point for dialogue, strategy and action concerning the university’s mission-based commitment to higher education opportunity.” The Center has a number of outreach efforts to potential students including a program for International Baccalaureate students in Chicago Public Schools. Select high school students (first generation immigrant students) are brought to campus for college-prep coursework, part of which is conducting oral history interviews with their community.
The oral histories produced in this program will now be showcased in DePaul’s IR, Via Sapientiae, providing a new type of library support for Enrollment Management & Marketing. This innovative collaboration underpins the DePaul University Library’s outreach strategy. Scott is creating partnerships above and beyond traditional ones in order to demonstrate how the library is contributing to the larger strategic goals of the institution.
In addition to the Center for Access and Attainment above, the library has been forging partnerships with Research Institutes, the Advancement Office, and strong ties with the Public Relations and Communications Office, as well as the Office of Mission and Values. For example, the Office of Mission and Values supports DePaul’s goal to become a world research center for Vincentian scholarship, and the increased global discoverability of the Vincentian Heritage Materials in the IR serves a number of important strategic initiatives on campus.
Largely thanks to the library’s targeted work with the Public Relations and Communications Department, interest in the library is growing. Scott has succeeded in raising the profile of the library and its suite of IR services across campus, touching offices and institutes previously outside the scope of the library. As Scott points out, “The IR allows people to see the breadth and depth of research at DePaul by bringing it all together, rather than having access to it fragmented as it has been in the past.”
Get ready to celebrate: the upgraded SelectedWorks coming this fall will integrate more fully with Digital Commons and save you time in doing so. All the time you spend developing quality metadata in your DC repository will now automatically be captured in SelectedWorks!
When you add content from DC to SW you’ll see your full set of metadata, including custom fields. When you move the other way, from SW to DC, you’ll also get a copy of the metadata that you can augment with the full metadata features of DC. Either way, the download counts stay consistent, since there is only one file to download that will be shared between both systems. No more duplicate downloads or duplicate search results! Another way we’re hoping to save you time and effort: if something is removed from a SW profile, it will still live in DC.
The improved integration with Digital Commons also includes two-way activity notifications between SelectedWorks authors and Digital Commons administrators. A brand new Notification Center features live updates on new papers and profile changes. Admins will receive notifications when an author adds new work, removes work, edits work, creates a profile with the institution, or edits their profile.
Stay tuned for more blogs this summer detailing the upcoming changes to SelectedWorks, including a sleek new design, support for multimedia files, and greater administrator control. Feel free to contact us at firstname.lastname@example.org if you’d like a demo.
Digital Commons @Brockport’s new report “The Journey from 1,000 to 1,000,000: Digital Commons @Brockport 2012-2015” shows the value of the IR to the entire campus community, showcasing highlights of the last three years through statistics and stories told by the stakeholders themselves. In fact, the report is so full of sparkling testimonials from faculty, students, deans, provosts, and library colleagues that it’s as much of a joint project as the IR itself.
Just a few examples include the Dean of the Graduate School speaking to the popularity of Master’s Theses in the IR; a faculty editor who offers glowing reviews of the IR’s publishing capabilities; and another faculty member who cites a “dramatic increase in readership.” The report also highlights benefits to students, such as one alumnus who posted his Senior Honors Thesis on LinkedIn and found that his thesis “set [him] apart from other candidates in the Business School.” The Library Director, Mary Jo Orzech, writes that the IR “has enabled the library to strengthen its relationship with our faculty, staff and students, enrich our community of scholars and increase visibility for the College at Brockport” which continues to “energize the campus.”
Kim Myers, Digital Repository Specialist, bolsters anecdotal evidence of the IR’s success with download counts and other important benchmarks. She also opens the report with a striking visual aid: the Readership Map (below) shows the global reach and popularity of Digital Commons @Brockport.
Finally, Kim zooms out to include community outreach projects and ways the IR serves the larger SUNY academic community. The report is a fantastic example of how to demonstrate the reach of an IR on campus and beyond—congratulations to Kim Myers and the Digital Commons @Brockport team!