We are delighted to share our winter/spring 2015 line-up of webinars on developing successful institutional repositories and scholarly communication initiatives. Presented by librarians from institutions using Digital Commons as well as by bepress staff, the webinars this season will cover a variety of topics, from setting up your initiative for success and meeting faculty needs to providing publishing opportunities for undergraduate scholars.
To register, please click on the registration links below. For more information on each webinar and for other upcoming events, please see our event calendar at http://digitalcommons.bepress.com/dc_events/. If you have questions, please contact us at email@example.com. We hope you can join us!
bepress Digital Commons – Winter/Spring 2015 Webinars
Webinar: Paths to Repository Success at Any Stage
Date/time: Thursday, January 15, 2015 at 11am Pacific / 2pm Eastern
Recording now available: http://digitalcommons.bepress.com/webinars/62/
Webinar: The Repository Today: A Necessary Campus Investment
Date/time: Thursday, January 22, 2015 at 11am Pacific / 2pm Eastern
To inquire about this webinar contact firstname.lastname@example.org
Webinar: New Services to Enhance a Health Care Network’s Reputation
Date/time: Tuesday, January 27, 2015 at 11am Pacific / 2pm Eastern
Recording now available: http://digitalcommons.bepress.com/webinars/63/
Webinar: New Directions in Faculty Scholarship: What Libraries Need to Know to Stay Ahead of the Game
Date/time: Tuesday, February 17, 2015 at 11am Pacific / 2pm Eastern
Webinar: Modeling the Future of Undergraduate Publishing
Date/time: Tuesday, February 24, 2015 at 11am Pacific / 2pm Eastern
Register here: https://attendee.gotowebinar.com/register/141194149351727105
Webinar: Duke Law Reviews: Going All-in Online
Date/time: Thursday, March 5, 2015 at 11am Pacific / 2pm Eastern
Webinar: Cleveland State Taps into Faculty and Campus Needs
Date/time: Thursday, March 19, 2015 at 11am Pacific / 2pm Eastern
Webinar: Penn State Law Review Evolves Beyond Print Constraints
Date/time: Tuesday, April 7, 2015 at 11am Pacific / 2pm Eastern
Webinar: Best Practices for Undergraduate Research
Date/time: Thursday, April 16, 2015 at 11am Pacific / 2pm Eastern
In 2014 we released the Readership Activity Map, which shows the real-time impact of Digital Commons repositories across the globe. The response from the community was overwhelming–everyone seems to love seeing those pins drop by the second.
Seeing that kind of impact in such a visual way is so compelling, in fact, that many subscribers have told us about academic groups on campus who’d love to showcase their IR contributions with maps of their own. We’re very happy to offer just that: now you can give every department, center, journal, conference, or collection its own Readership Activity Map.
Besides entrancing your faculty, administration, researchers, and students, the map shows how valuable their scholarship is to the global academic community. Dr. Darcy Bullock, Professor of Civil Engineering and Director of the Joint Transportation Research Program at Purdue University, told us
Showing world-wide impact in a visually engaging manner helps demonstrate the value of the work we do at the Joint Transportation Research Center.
We introduced a beta version of maps for individual departments and collections in December—soon, the maps will be available to every community and publication in the IR.
Take a look at a few examples of the maps, enabled during this beta period:
Faculty collections – English: Faculty Publications & Other Works (Loyola University Chicago)
Journals – Journal of Collective Bargaining in the Academy (Eastern Illinois University)
Student works, including theses and dissertations – Environmental Science Theses (University of Vermont)
The map’s new features are designed to enhance almost any size of repository and any size of collection within it. To enable one today, contact Consulting Services at email@example.com.
Congratulations to Harrison W. Inefuku, Digital Repository Coordinator at Iowa State University, named as one of “15 People to Watch in 2015” by the Des Moines Register. As the Library Journal put it so well, “We don’t see librarians on these types of lists all that often (why not?) so it’s not only exciting for Harrison Inefuku and his ISU colleagues but also for the entire library profession and OA movement. Congrats and kudos!!!” Here at bepress, we couldn’t be more proud to have Harrison as part of the bepress Digital Commons community.
Profiled in the “15 to Watch” were movers and shakers from all walks of life in Iowa including Gilbert Vicario, senior curator at the Des Moines Art Center; Stephanie Jenks, one of the world’s top young triathletes; and Jeff Kaufmann, chairman of the Republican Party of Iowa. Harrison was nominated in the arena of education by Karen Lawson, associate professor and associate dean, collections and technical services, of the Iowa State University Library. She describes him in the Des Moines Register’s article as “the face and voice for open access to public research for all of us,” adding that “workers at public institutions are often unsung.”
“It’s really empowering people anywhere with an Internet connection to get access to research we’re doing here on campus,” Harrison said, giving an example of Iranian scholars barred from subscribing to U.S. journals who are able to access research at Iowa State through the institutional repository. A glance at the Readership Map on Iowa State University’s Digital Commons homepage reveals the truly global impact of their IR, Digital Repository @ Iowa State University. Just a few minutes of real-time downloads via the map revealed readers from Iraq, Iran, Egypt, France, Belgium, Singapore, India, Korea, and the U.S.—check out the map to see more!
High on Harrison’s priority list for 2015 is “is to encourage more undergraduate and graduate students to submit their work to the repository”—a goal with which he has already had success. Congratulations to Harrison and to all the Digital Commons administrators and librarians everywhere who carry on such important work!
Think you know everything you can do with Digital Commons? Think again. We’re constantly impressed by the hard work and innovation of our Digital Commons community, and we wanted to show off twenty of the many amazing and creative ways you’re using the platform to help support the needs of your campuses. Check out parts one, two, and three!
Enliven your content’s display and add an extra human touch with pictures of the authors of an article or speakers at a conference.
More common for journals and ETD workflows, this feature helps editors and administrators ensure that important procedures are completed prior to uploading an item to the repository. Before an object can be posted, every item in the customizable checklist must be checked by an authorized user, and the system records the date and name of the user who affirmed the actions were completed.
Custom Message in Monthly Readership Reports
This feature allows admins to insert a custom message into the monthly readership report emails that all authors in Digital Commons receive. Most messages typically remind authors to visit the IR and deposit new works.
How can you keep department heads and library directors aware of new content in your repository? Stakeholder reports provide automated monthly summaries of new scholarship and the most popular works in the IR and can be customized to cover the entire repository or one selected publication.
To learn more about how you might include these features in your Digital Commons repository, contact Consulting Services at firstname.lastname@example.org.
It’s that magical time of year again. The time when kitschy sweaters of all shapes and sizes emerge from dusty attics and forgotten boxes to show their sequined snowman, puff-paint glory at holiday parties across the globe. To get you in the spirit, we’ve rounded up some scintillating seasonal content from Digital Commons collections.
We’ll start as any good holiday blog post should: with mistletoe. Think you’ll stand under the mistletoe for a sweet little holiday smooch this season? You might want to think again. Turns out we may have been misled by mistletoe. According to this article, “Mistletoe: Meet Me Under the Parasite,” from Digital Commons at Utah State University, mistletoe may not be as romantic as it seems. Before roasting your chestnuts on an open fire this year, consider learning a thing or two (or five or ten) about the classic holiday treat sacrificing itself for your sustenance at the University of Tennessee Chattanooga’s “American Chestnut Oral History Project.”
Looking for a Victorian Christmas and New Year’s? Check out the Victorian Christmas and New Year’s Cards from the Turner Scrapbooks from Hollins University. This holiday postcard from Northwestern College Commons might finally shed some light on the controversial question: is Santa actually the postal carrier? The e-publications repository at Bond University takes on another slightly less controversial question, “To wrap or not to wrap?,” in this thrilling study. Although we don’t get any snow here at our offices in Berkeley, California, if we did we would certainly take to the slopes and take our sledding advice from the young scamp in this image from Digital Commons at the University of Maine, “Boy with Sled.”
From all of us here at bepress we hope you have a happy holiday season!
Graduate Schools are finding innovative ways to handle theses and dissertations. Using the advanced review tools in Digital Commons, Graduate Schools can manage the ETD deposit process from start to finish. At the University of Connecticut, Graduate School administrators love the ability to communicate necessary revisions with students online, and it has become easy to track every version of a given ETD.
When management in the Graduate School went looking for solutions to cumbersome, paper-based workflows for theses and dissertations, Michael Bennett, the IR Coordinator at the time, pointed out that the Digital Commons platform “could do the same things [as competing ETD services]…except that [the University of Connecticut] wouldn’t be beholden to a vendor for our…institution-produced content.” The Library and Graduate School planned a pilot year managing Master’s theses through DigitalCommons@UConn, and in 2011 the Graduate Faculty Council and Graduate Student Senate passed a mandate for electronic submission of dissertations.
How do students feel about the transition? Luba Bugbee, Administrative Services Specialist and PhD degree auditor in Graduate Records, finds that “both students and faculty consider [the initiative] a green move…students are glad that they do not have to spend more money on special bond paper… for publishing and copyright fees.” And Kristin Eshelman, who now runs DigitalCommons@UConn as Curator for Multimedia Collections, said the new workflow is “much more convenient for the reviewers, too, as they can use the email capabilities of the system to communicate.”
Check out this presentation that Michael Bennett made to get a better idea of how he rallied support from stakeholders in the Graduate School.
Have a project that requires the use of a third-party vendor but aren’t sure where to start looking? Over the years, members of the Digital Commons community have been sharing ideas and swapping third-party vendor recommendations with each other for a wide variety of services. We’ve collected a few of them here for the most frequently sought-after needs—keep them in your back pocket to use when the need arises!
- Lulu – One of the most popular services for printing full-length books on-demand among the Digital Commons community.
- Amazon – Amazon offers on-demand printing through their BookSurge service.
- MagCloud – For those looking to print smaller magazine and journals, MagCloud is a great option. This is particularly popular among creative writing programs.
- Atiz – Their BookDrive product is desktop-sized and automatically turns pages for scanning.
- Backstage – Recommended by a Digital Commons admin for books as well as difficult, large-scale archival items.
- Crowley – Crowley offers a spectrum of services, including technical support and supplies.
- FlippingBook – Comes as separate software with a wide range of features. Here’s an example from Portland Public Library.
- Calameo – Similar to FlippingBook except it does not require separate software installation and the basic level of service is free. Here’s an example from the University of Pennsylvania (scroll to bottom).
- Issuu – One of the sleekest options in terms of design, Issuu also offers several different levels of service.
Want to know more about the pros and cons of these vendors for your Digital Commons repository? Get in touch with your Consulting Services Representative at email@example.com.
We are delighted to announce that Digital Commons now offers unlimited storage.
At bepress, our philosophy has always been to offer unlimited services whenever possible. Doing so lets you say yes to any and all projects that come your way. Our client support model has been unlimited from the start, and earlier this year we lifted restrictions on journals, too. Sometimes, though, the size of the repository itself can be a concern—especially when you’re faced with questions about large datasets from researchers on campus. We hope to eliminate these concerns by offering unlimited storage space for all Digital Commons repositories.
What makes this unlimited model possible? Primarily we do it through careful monitoring and planning. Earlier this year we upgraded our storage infrastructure to make our platform more nimble in adapting to growth. We run at 30% capacity to give us plenty of headroom for growth spurts and sufficient lead-time to extend our system to meet needs in a controlled, cost-effective manner. By monitoring our growth along with yours, we make sure to increase our capacity well before the need arises. We continue to grow alongside—and ahead of—our subscribers’ repositories.
As a result we feel confident that our system can handle all subscriber storage needs. If, by some miracle of gargantuan proportions, you prove us wrong with a truly extraordinary amount of content…we’ve still got you covered. If you push our system beyond the limits, we’ll be happy to support the extra content and consider looking into cost-sharing options; first, though, we’d have to offer you a hearty congratulations for finding that much content!
Undecipherable audio tapes, old filing cabinets, rusty paper clips—these are just a few of the challenges in University of Montana, Department of Geosciences, faculty affiliate Bob Lankston’s journey to recover and share a 40-year-old set of seismic data. The Flathead Lake Seismic Survey collection provides a unique opportunity for future researchers because so many new methods of processing the data have been developed in the intervening years. As Bob puts it, “this is the greatest visibility the data have had in the past 40 years and my biggest hope is that someone will find this collection and push forward with research using the new tools that are available.”
Bob’s graduate school office-mate had collected the data in question in 1970. It was several years later that Bob discovered the data being used by campus researchers. His interest piqued, Bob went back to explore the files and learned that much of the material was stashed away in old filing cabinets and that a lot of the data was now in an unusable format. Tracking down AV companies who could translate these files, and scanning fast-aging hand-written notes, Bob ultimately developed a complete collection of digital images and numerical tabulations of the data associated with the project.
As he looked for the best way to present the data, Bob joined forces with Wendy Walker, Assistant Professor and the Administrator for the school’s newly acquired IR, ScholarWorks. With a number of heterogeneous file types including bathymetry, survey maps, seismic sections, and the salvaged audio recordings, Bob and Wendy worked together to develop the best method to showcase the research. They ultimately decided on a creative use of the book gallery format because some of the data sets contained small audio or jpeg files. Each data set is posted as a separate ‘book’ and contains a unique record. Bob supplemented the metadata for each set with an attached narrative document, creating a very robust set of instructions for future users of this research.
After the data had been posted, Bob was contacted by an Italian researcher interested in using the .wav files of seismic data who wanted to play them as “music”—as Bob says, “you never know what value the data will take on once it becomes widely accessible.” Check out Digital Commons’ Resources page for more on data management, including a new “Snapshot on Data” suggesting talking points for conversations with faculty on data.
With the recent flurry of press about the Directory of Open Access Journals’ new eligibility requirements, many journal editors are wondering where their journal stands and what they should do about it. We’ve done a little sleuthing and are happy to report that your journal is almost certainly in good shape for the upcoming changes.
DOAJ’s new application is designed to keep out predatory publishers who take advantage of authors by charging exorbitant article-processing charges; you, too, should benefit from DOAJ’s move to distance it from the predatory publishers that give open access publishing a bad name. As editors and publishers of library-led journals that don’t function on an author-pays model, you should be put at ease. DOAJ isn’t trying to kick you out; in fact, it wants to list as many legitimate open access journals as possible.
Although the application form has swelled to an intimidating 52 questions, this isn’t a test that your journal needs to ace in order to be included in DOAJ. Something well below 100% “yes” answers will get you in DOAJ. Many of the questions are used by DOAJ not as inclusion criteria but instead to group journals by categories within their site and otherwise gather information on journals.
Hopefully, that news alone prevents you from treating the application like a to-do list and trying to get all those boxes checked before your next issue comes out. Although the application brings up a lot of ideas that your journal might want to look into, such as a standardized plagiarism policy and clear copyright and licensing information, these things take thought and time to implement. There’s no rush!
A DOAJ representative has informed us that the open access journal aggregator will be reassessing all its existing stable of journals in 2015. When DOAJ is ready, one of its staff members will be contacting journals’ editors/publishers directly to invite the journal to reapply to the DOAJ database—so you don’t need to worry about getting caught off guard.
Finally, we will be actively tracking survey responses and application success rates in order to be able to help you submit an accurate application that is most likely to win approval. The DOAJ Editorial Team works with applicants throughout the process to help ensure that their applications are accepted. And, even if rejected, applicants can apply as many times as they like. So rest easy—and know that we’re always happy to answer any questions that come up at firstname.lastname@example.org.