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Best Practices from Your Peers: Displaying Information for Multiple Authors

September 16, 2014

A question that many repository admins encounter but may not yet have an established library policy on is what information to include when displaying multiple author lists for an article, particularly if one or more of those authors are not affiliated with the institution. After one Digital Commons client who was facing this problem wrote into the DC user group wondering if anyone would be willing to share best practices, a number of knowledgeable admins responded with interesting answers about how their library addresses the issue.

We’ve included a few of them here, with permission.

Franny Gaede of Butler University wrote:
“We include the names of all of the article’s authors, but only list institutions and/or email addresses for those associated with Butler. I think it’s important to preserve that information to ensure the generated citation is accurate and also for SEO purposes—if only one author’s name is searched, I want to make sure my pre/post/publisher’s print shows up too!”

April Younglove from the Rochester Institute of Technology shared her library’s policy:
“We list the first 5 authors only, regardless of affiliation. If they are affiliated with RIT, we note it and add a contact address.”

And Paul Royster of the University of Nebraska Lincoln offered up another solution:
“I do hunt down and enter emails for authors from other institutions, but I do not ask my student assistants to go that far. But if the email is in the article, we use it.”  When another user asked Paul if he ever got emails from outside authors wondering why they were receiving notifications about an article, he responded:
“Maybe twice a year or so, and occasionally they ask to opt out of emails or remove address—perhaps 4 or 5 in 8 years. Most often they enquire about hosting other stuff, especially conference participants, independent scholars, and emeritus faculty. And they are almost universally (99.995%) grateful to get download reports.”

Are you a Digital Commons customer and are not yet signed up for the DC usergroup? If so, let us know!

Passed Over by Traditional Print Publishers, Faculty Book Flourishes in Digital Format

September 9, 2014

“Without Terri Fishel’s offer to publish Captive Audiences / Captive Performers online, and her support throughout the long publishing process, this book might never, perhaps, have seen the light of day…” said Sears Eldredge, Professor Emeritus of the Theater and Dance Department at Macalester College. His extensively researched and richly presented e-book, Captive Audiences / Captives Performers: Music and Theatre as Strategies for Survival on the Thailand-Burma Railway 1942-1945, was nearly ten years in the making, but got rejected by traditional print publishers for being too niche. When Sears approached the director of the Center of Scholarship and Teaching about how he might be able to publish his books, she knew the library had been working with Digital Commons and reached out to Terri Fishel, Library Director at Macalester.

“Right at the beginning I announced that if Captive Audiences / Captive Performers was going to be published as an e-book, then I wanted to take advantage of the digital platform to make it a multimedia experience,” Sears said. Along with library staff Jacki Betsworth and Johan Oberg, Terri worked with Sears to bring his vision to reality. “The ability to incorporate so many images of POW artwork—and in color (not possible in a print book without being extravagantly expensive)—gives a ‘presence’ to the events being discussed. And to be able to have readers listen to the POWs telling their own stories or singing their songs—or hear electronic ‘realizations’ of some of the original music written by the POWs in the camps—makes the whole experience of ‘reading’ the text more multidimensional, more immediate, immersive, and compelling,” said Sears. “I think the publishing world is going to move more and more in this direction, and I greatly appreciate bepress’ willingness to let us experiment in this fashion.”

Another unique aspect of publishing through Digital Commons was the ability to upload the book chapter-by-chapter as it was written. Though the team eventually decided to upload the last portion of the book in a chunk, having two individual chapters uploaded early on as a trial provided unexpected benefits. First, it allowed the team to experiment with different formatting options and troubleshoot potential issues. And second, because the chapters were easily discoverable online, several of the former POWs mentioned in the book and their families were able to read the work, reach out to Sears, and eventually have their resources and insight incorporated into the final text. “They provided some extremely important additional information, including new images and audio materials that made the final text far richer in content than it would have been otherwise,” Sears said.


Announcing the Undergraduate Research Commons

September 3, 2014

We’re very excited to announce the Undergraduate Research Commons, a discovery portal showcasing almost 700 outstanding undergraduate research publications—and counting. This collection of exemplary undergraduate work includes award-winning capstone projects, faculty-mentored research, and peer-reviewed scholarship from hundreds of undergraduate institutions using Digital Commons. The Undergraduate Research Commons also makes it easy for undergrads to see which peer-reviewed journals and conferences are currently open for submissions, and submit their own best work for consideration.

We’d like to thank all you IR managers for the work you’ve put in to make this resource possible. Seeing the broad and impressive array of undergraduate research reflected across our community’s repositories inspired us to share that scholarship with the broader community. Like the Digital Commons Network, the Undergraduate Research Commons is a dynamic research tool, and always evolving; we look forward to seeing it grow along with the undergraduate research produced at your institutions.

To learn more about how repository initiatives can support high-quality undergraduate publications, check out the webinar “Building an Outstanding Student Research Journal in the IR,” from Stephanie Davis-Kahl, Scholarly Communications Librarian, and Michael Seeborg, Professor of Economics, at Illinois Wesleyan University. And for a sense of how existing repository content can improve student learning outcomes and achieve curricular goals, see “Supporting Undergraduate Success: The Repository as a Curricular Tool,” a webinar from Sara Lowe, Assessment Officer and Librarian, and Sean Stone, Science and Asian Studies Librarian, at Claremont Colleges Library.


20 Cool Things You Didn’t Know about Digital Commons: Part Two

August 26, 2014

Think you know everything you can do with Digital Commons? Think again. We’re constantly impressed by the hard work and innovation of our Digital Commons community, and we wanted to show off twenty of the many amazing and creative ways you’re using the platform to help support the needs of your campuses. Stay tuned for parts three and four!

From old playbills and books to photos and videos, the theater department can be a great source of rich content. Because Digital Commons supports a wide variety of multimedia and embeddable file types, it makes an excellent home for theater collections!
• Example: Theater productions at Eastern Illinois University

Here’s a surprising fact: at least 22 museums across the globe are currently contributing content to repositories on Digital Commons. Their contributions range from artwork, installations, and exhibit catalogues, to scholarly conferences and community events.
• Example: “War is Not What You Think” A Collaborative Exhibition of the La Salle University Art Museum and the Connelly Library

Commencements and graduations often attract prominent speakers to campus and create strong memories for students and alumni. The repository is a great place to capture and preserve these memories, often in the form of embedded videos, photos, and programs.
• Example: Commencement at the University of Georgia School of Law

Alumni Work
Alumni newsletters and magazines have been archived in repositories for years, but many Digital Commons customers are starting to see alumni as a much broader and extensive source of content. From musical performances to books and articles, alumni works are popping up all over Digital Commons.
• Example: Torch Magazine from Cedarville University

Library Presses
Digital Commons makes library-led publishing easy, and some libraries are extending their services even further in the form of library presses. Our example below, University of Nebraska-Lincoln’s Zea e-books, demonstrates to faculty that the library can help get their content professionally edited, produced, and made available to the world without the hassles of a traditional print publisher.
• Example: Zea e-books from the University of Nebraska-Lincoln

To learn more about how you might include these features in your Digital Commons repository, contact Consulting Services at

Thank You to the DC Subscribers Who Beta Tested New Storage Infrastructure

August 21, 2014

Over the past year we’ve been working on a project to redesign and replace the hardware and software used to manage the storage of Digital Commons content. This move was precipitated by the rapid increase in the number and size of objects (thanks to video and data primarily) being uploaded in subscriber repositories. We needed a more flexible, extensive, and cost-effective storage system that will allow us to continue to grow smoothly.

As of last week the entirety of more than four million objects across the whole Digital Commons community have been migrated from the old storage infrastructure to the new infrastructure. Additionally, we are now offering 10 times more storage at no additional cost. It has been a lengthy, multi-step process that we completed only with the assistance of a group of courageous beta testers from the DC community.

We’d like to thank those subscribers who were gracious enough to participate in this beta program, and express how much we appreciate the vote of confidence you gave us.

A big thank you to:

Jeremy Hall – Bard Colllege
Dan Heuer – Bucknell University
Marisa Ramirez – California Polytechnic State University
Stephen Flynn – College of Wooster
Todd Bruns – Eastern Illinois University
Julia Nims – Eastern Michigan University
Micah Vandegrift, Nancy Kellett, and Jean Phillips – Florida State University
Wade Wyckoff – McMaster University
Isaac Gilman – Pacific University
April Younglove – Rochester Institute of Technology
David Holt – Santa Clara Law
Margaret Pembroke – Southern Cross University
Kim Myers – The College at Brockport (SUNY)
Marilyn Billings & Elizabeth Loving – University of Massachusetts Amherst
Lisa Palmer – University of Massachusetts Medical School
Wendy Walker – University of Montana-Missoula
Paul Royster – University of Nebraska-Lincoln
Seth Jordan – University of Tennessee Knoxville
Becky Thoms – Utah State University
Karen Marshall – Western University Canada
Connie Foster – Western Kentucky University

Fall/Winter 2014 Line-up of Free Webinars: Register Now!

August 20, 2014

To start off the new semester, we’d like to share our Fall/Winter 2014 line-up of free webinars on developing successful institutional repository and scholarly communication initiatives. Presented by librarians from institutions using bepress Digital Commons as well as by bepress staff, the webinars will cover topics ranging from creative IR staffing solutions to data management in Digital Commons to becoming a scholarly communications expert on your campus—see the full list below!

To register, please click on the registration links below. For more information and for other upcoming events, please see our event calendar at If you have questions, please contact us at

Publishing with bepress Digital Commons
Date/time: Tuesday, September 2, 2014, 11am Pacific / 2pm Eastern
Presenter: Casey Busher, Outreach Associate and Publishing Services Coordinator, bepress
Register here:

20 Cool Things You Didn’t Know about Digital Commons for Law Schools
Date/time: Tuesday, September 9, 2014, 11am Pacific / 2pm Eastern
Presenters: Benjamin Gaunt, Consulting Services Team Manager, and Jami Wardlow, Consultant, bepress
Register here:

Getting Faculty Excited About Your IR…Really? Really!
Date/time: Thursday, September 18, 2014, 11am Pacific / 2pm Eastern
Presenter: Ann Taylor Connolly, Director of Outreach and Scholarly Communication, bepress
Register here:

A Tour of bepress Digital Commons: Successful Institutional Repositories in Action
Date/time: Thursday, October 16, 2014, 11am Pacific / 2pm Eastern
Presenter: bepress
Register here:

Becoming a Trusted Scholarly Communications Expert
Date/time: Wednesday, October 22, 2014, 11am Pacific / 2pm Eastern
Presenters: Jonathan Bull, Scholarly Communication Services Librarian, Valparaiso University, and Lucretia McCulley, Head, Scholarly Communications, University of Richmond
Register here:

Digitizing Crime: Inventory, Platform Choices, and Web Sites, Oh My!
Date/time: Wednesday, November 5, 2014, 11am Pacific / 2pm Eastern
Presenters: Rebecca Mattson, Collection Development Librarian, and Susan Altmeyer, Digital Content Librarian, Cleveland-Marshall College of Law
Register here:

Creative Staffing Solutions for Institutional Repositories
Date/time: Thursday, November 13, 2014, 11am Pacific / 2pm Eastern
Presenter: Kim Myers, Digital Repository Specialist, The College at Brockport
Register here:

Dogs, Data, and Digital Commons: Using the IR to Support Data Needs at IWU
Date/time: Tuesday, November 18, 2014, 11am Pacific / 2pm Eastern
Presenters: Stephanie Davis-Kahl, Scholarly Communications Librarian and Associate Professor, and Ellen Furlong, Assistant Professor of Psychology, Illinois Wesleyan University
Register here:

Supporting Research Data in Your Repository
Date/time: Tuesday, December 2, 2014, 11am Pacific / 2pm Eastern
Presenter: Promita Chatterji, Outreach Associate, bepress
Register here:

Congratulations to the 2014 IR All-Stars!

August 14, 2014

Congratulations again to this year’s four IR All-Stars! Click on the links below to read about their accomplishments and contributions to their campus, the Digital Commons community, and the institutional repository community as a whole.

2014 IR All-Star: Kim Myers, The College at Brockport

August 12, 2014

kim myersWe’re pleased to announce that Kim Myers, Digital Repository Specialist at the College at Brockport, is our final 2014 IR All-Star! The success of the College at Brockport’s repository, DigitalCommons@Brockport, is truly an example of teamwork at its finest, and Kim heads that team with masterful finesse. Since its creation, DigitalCommons@Brockport has become instrumental in developing the library as a vibrant center for scholarly communications and research, and has helped establish “open access” as more than just a buzzword on the Brockport campus. Kim has achieved a great number of things during her time managing the IR, but it’s her highly effective approach to staffing and outreach that really stand out.

“One of the things that makes our repository work is the small efforts of many people” is a quote that Kim often includes in materials related to DigitalCommons@Brockport, and it couldn’t be more accurate. The Brockport staffing model is one of the most unique and efficient models we’ve seen in the Digital Commons community. Under the leadership of Kim, over two-thirds of Brockport’s library staff participate in projects that contribute to the IR’s collections, from the college archivist to the library events manager. So, how does Kim make this happen? She offered the following insight for gaining staff buy-in in one of several brochures about the library’s model: “Match interest with opportunity, approach during ‘quiet’ season, offer discrete projects, make it part of the culture, fit into existing workflow, [and] show appreciation!” Figuring out sustainable staffing models is frequently a huge challenge for new repositories, but Kim and the team at Brockport exemplify a unique yet replicable approach for any school.

Campus outreach has always been a main priority for DigitalCommons@Brockport, and Kim has led the charge with a wide variety of initiatives. In addition to promoting the IR and engaging with campus stakeholders online through social media, email, and other digital channels, Kim also makes sure to regularly hold one-on-one meetings and presentations on campus and in the library to keep interest and excitement strong. She’s organized a number of repository and scholarly communications events, including Promoting Scholarly Communication through Open Access Journals, a one-day conference “focused on raising awareness of issues in scholarly communication, and the sharing of best practices in faculty and student use of open access publishing, through speakers, panel discussions and a hands-on workshop.” Kim also knows that sharing stories and reporting success is an essential part of marketing the IR, and her numerous reports, posters, and presentations about DigitalCommons@Brockport have proved to be a huge boon for generating awareness.

Finally, on top of all this, Kim manages to remain incredibly active in the Digital Commons community and the scholarly communications community at large. If she’s not busy creating her own papers and presentations, she’s reading someone else’s, watching a webinar, doing a training, or participating in a conference—making her one of the most involved and informed IR admins around!

To see the full list of Kim’s scholarly work, visit her SelectedWorks page here. And stay tuned for a bepress community webinar presented by Kim and her colleagues coming up in November!

2014 IR All-Star: Michael Organ, University of Wollongong

August 5, 2014

michael organCongratulations to our third 2014 IR All-Star, Michael Organ, Manager of Repository Services at the University of Wollongong (UOW), Australia! Along with his amazing team of IR support staff, Michael has helped develop Wollongong’s repository, Research Online, into a thriving IR example throughout Australia and beyond. Michael has achieved a broad range of accomplishments during his tenure at Wollongong, but his fearless, take-charge approach to repository management and successful positioning of UOW’s repository as a regional and international leader are especially noteworthy.

By focusing on simplicity and outreach rather than getting bogged down in systems and metadata, Michael and his team have managed to turn Research Online into the second most impactful repository (in terms of download counts) in the Digital Commons community. A densely populated repository with a wide variety of content, Research Online is a glowing reminder that successful IRs are not solely a North American game—Australia is doing amazing things in the scholarly communications field, and UOW is at the head of the pack. In his paper, “Leveraging ERA to increase repository content,” Michael details the intensive process UOW undertook to comply with the 2010 Excellence in Research for Australia (ERA) initiative. In addition to leading the charge for UOW, Michael also took on the role of helping other Australian schools determine their own strategies for complying. By reaching out to our Digital Commons Consulting Services team, Michael was able to figure out technical workflows for complying with ERA that were of critical value for other Australian IRs and ultimately led to a significant boost in Research Online’s content.

Never one to shy away from trying new things, Michael has shown outstanding initiative and innovation in many different aspects of repository management. Preceding our Data Pioneers program by several years, UOW was one of the first schools to use Digital Commons for hosting research data collections. Michael and his team began investigating the IR as a solution for data management on campus in collaboration with the Australian National Data Service (ANDS), an Australia-wide government initiative, in 2010 and have officially been storing data collections in the repository since May of 2011. A consistent and vocal advocate for measuring IR impact, Michael was an early adopter of the Digital Commons Readership Activity Map, making UOW the first Australian school to display one on its repository homepage. In order to drive traffic to the repository and encourage faculty to share their work, Michael and his team used Digital Commons in a way we haven’t seen before by creating their very own customized “Author Badges.” The badges, which come in four different colors, link back to a faculty’s SelectedWorks page and can easily be added to any website or online profile with simple cut and paste HTML code.

Though now several years old, Michael’s 2010 paper “Research Online: Achieving success” remains a timeless and valuable resource for IR managers at any stage of experience. To read more of Michael Organ’s scholarship, visit his SelectedWorks page here.

2014 IR All-Star: Lisa Palmer, University of Massachusetts Medical School

July 30, 2014

lisa palmerLisa Palmer, Institutional Repository Librarian at the Lamar Soutter Library at the University of Massachusetts Medical School, is a pioneer in the field of medical library repositories and one of our 2014 IR All Stars. Among her many accomplishments as an IR admin, we’d especially like to highlight Lisa’s trailblazing efforts to unite medical librarians and her innovative approach to data management. Through the work of Lisa and her dedicated support team, UMass Medical School’s repository, eScholarship@UMMS, has become an ever-expanding and hugely influential player in the medical repository field.

At the 2014 Medical Library Association (MLA) annual meeting, Lisa volunteered to organize and lead a first-of-its-kind Digital Commons user group meeting for medical librarians. Open to both DC customers and non-customers alike, the community meeting was a resounding success, far exceeding attendance expectations and helping to establish institutional repositories as an important topic for medical libraries. Along with Soutter Library Director Elaine Martin, Lisa did an exceptional job of choosing session topics, posing thoughtful questions, and curating the conversation. Lisa’s article, “Cultivating Scholarship: The Role of Institutional Repositories in Health Sciences Libraries,” recently published in Against the Grain, further supports the idea that medical repositories play an important role in supporting essential campus needs and meeting new National Institutes of Health open access mandates.

Lisa has also established herself as a forward-thinking advocate for research data in medical repositories and an invaluable resource for meeting faculty data needs on campus. When a faculty member published work in PLOS ONE but didn’t know how to meet the requirement that the accompanying data be made open access and available online, Lisa offered eScholarship as a solution—a strategy that she continues to employ with success. In addition to being one of our Digital Commons Data Pioneers, Lisa also serves as the Technical Editor for the Journal of eScience Librarianship, an “open access, peer-reviewed journal that advances the theory and practice of librarianship with a special focus on services related to data-driven research in the physical, biological, social, and medical sciences, including public health.” Her presentations, including a 2011 webinar with fellow medical librarians Dan Kipnis and Ann Koopman, and presentations at national conferences, are great resources for medical librarians and all librarians interested in institutional repositories, open access, altmetrics, and library publishing.

To see the full list of Lisa’s scholarly work, visit her SelectedWorks page.


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