Following the success of our first two IR Manager Certification Courses in 2013 and 2014, this month we welcomed a new class of 20 enthusiastic IR administrators from institutions across the U.S. to the bepress office in Berkeley, CA. The course provided detailed information about a wide variety of IR related topics and hands-on activities for both new and experienced administrators alike.
Amanda Makula (Augustana College) reported “Excellent variety and depth of content, and a wonderful chance to network and learn from other attendees….All in all, extremely valuable and inspiring!” David Dunham (IPFW) said that “The immersive experience was wonderful. I came here feeling a bit overwhelmed. Now I am excited. I am seeing as many possibilities as challenges, and I feel more equipped to meet the challenges.”
Session topics ranged from DIY environmental surveys and recruiting content, to SEO and measuring success, to special collections and supporting data in the IR. Attendees also participated in several topic table discussions and individual meetings with their consultants. All attendees said they “loved the one-on-one time with my consultant—very valuable.”
Lisa Davis (FIU Law) said she “I learned a lot about functions and customizations I want to use, and new ways to sort and display content. I made friends and developed contacts among my peers.” Tom Lyons (UNT Health Science Center) said that “The IR assessment was extremely helpful for me to get some very simple improvements implemented. Having the slides to make notes was great. All sessions high quality.”
The course ran from March 3rd through 5th, with daily small group lunches at local restaurants that provided an opportunity for attendees to network and share insights with their peers in a fun, relaxed setting. As always, we wrapped up with a celebratory dinner and graduation ceremony in downtown Berkeley.
Andy Prock (Ursinus College) said that “It was very useful to have the 3-day block of time to devote solely to thinking about the IR. Hearing everyone’s experiences/advice/examples is valuable. I feel like I have a cohort of colleagues I can contact for help/advice.” Jossalyn Larson (Missouri S&T) added that “The whole DC team was extremely receptive and flexible. Excellent course!”
We’re excited to announce our class of graduates:
Chad Arney, Michigan Technological University
Jean Bigger, Illinois Math and Science Academy
Lisa Davis, Florida International University College of Law
Lee Dotson, University of Central Florida
David Dunham, Indiana University – Purdue University Fort Wayne
M. Ryan Hess, DePaul University
Jossalyn Larson, Missouri University of Science and Technology
Ashley Lowery, Georgia Southern University
Tom Lyons, University of North Texas Health Science Center
Amanda Makula, Augustana College
Meg Manahan, University of St. Thomas
Ellen Neuhaus, University of Northern Iowa
Lisa Palmer, University of Massachusetts Medical School
Andy Prock, Ursinus College
Haiying Qian, Lincoln University
Elizabeth Richardson, Kent State University
Kathleen Spring, Linfield College
Carol Terry, Rhode Island School of Design
Megan Wacha, City University of New York System
Roger Weaver, Missouri University of Science and Technology
Congratulations graduates! To learn more about future courses in IR management or scholarly publishing, contact Ann Connolly (email@example.com) or Eli Windchy (firstname.lastname@example.org) and see information at http://digitalcommons.bepress.com/bepressu/.
At bepress, we’re pleased to announce a new Digital Commons resource: Model Collections! Organized by discipline, these collections are designed to help you and your liaison or reference librarians further engage faculty with your repository initiative. Specifically, we wanted to provide high quality samples of each possible type of collection that a department might want to showcase. We hope that you and your liaison librarians will share these examples of services the library can offer when presenting to departments.
We have collected together exemplary journals, conferences, faculty and student research, books, special collections, and other content in the following areas:
- Medicine and Health Sciences
- Office of Research
- Political Science
On using the Model Collections, Lucretia McCulley, Head of Scholarly Communications at University of Richmond, explained:
“One of my goals for this academic year has been to visit every academic department in our School of Arts and Sciences and promote the UR Scholarship Repository and invite faculty to participate. Having access to the model collections has been a very helpful part of my presentation with departments, such as Music and Political Science, because I can easily show faculty the variety of materials that can be showcased in a repository that reflect their particular discipline. It is a wonderful tool to display possibilities and ideas.”
We would love your feedback and suggestions on this new resource! How are you using this resource? What disciplines should we highlight next? Let us know by emailing us at email@example.com.
Here at bepress we are thrilled that the Digital Commons Network (DCN) offers our subscribers an open scholarly resource which also significantly increases repository downloads.
We know that the Digital Commons Network provides opportunities for scholarly researchers, but it is also an enormously useful tool for public libraries, high school students, and researchers outside of academia. Even better, the DCN successfully drives all this traffic to your repository as these numbers demonstrate:
• DCN referrals as a percent of all referrals grew from 4% to 8% this year.
• Many repositories show over 92% more traffic this year from DCN referrals.
• The DCN now has over 1,187,143 total objects, up from 780,245 objects in 2013.
• Bepress has added 56 new disciplines to the DCN.
At bepress, we did outreach work to let public libraries know about the wealth of open access scholarly research available in the Digital Commons Network. Thanks to your hard work populating the Network, the public now has access to more than one million records of free, open access scholarly research – much of it funded by taxpayers. We’ve also heard from high schools and community colleges that can’t afford costly subscriptions who have adopted the Network as a valuable research tool.
The DCN also showcases the incredible work you are doing to contribute to public knowledge. If you know of any public libraries, community colleges, or high school libraries in your area that would benefit from the free scholarship available on the Digital Commons Network, give them a shout!
Learn more about the DCN in bepress President and CEO Jean-Gabriel Bankier’s recent paper.
Georgia Southern University (GSU) has found great success using the professional peer-review tools in their IR to manage 17 conferences proceedings and symposia over a span of just three years, including the latest World Summit of Nobel Peace Laureates. They came to this success through a simple route: offering to partner with another office on campus. For example, when the Continuing Education Office needed to find more effective ways to host conferences the staff at GSU’s repository, Digital Commons @ Georgia Southern, saw the opportunity to provide the full cycle of conference proceedings management as a library service.
Stacy Kluge, Instructional Services Coordinator for the Centers for Teaching and Technology at GSU, explains why GSU took the conference services and ran with them: “Digital Commons permits us to solicit, receive, review, and publish our conference proposals and journal articles as one seamless process.” Previously, they had been doing peer-review manually through a homegrown web application created by a student intern and analytics was measured through third-party software.
Ashley Lowery, Digital Collections Specialist, and Debra Skinner, Coordinator of Cataloging & Metadata / Assistant Dept. Head of Collection & Resource Services at GSU, spearheaded this partnership by offering IR services to facilitate all the conferences that GSU wanted to host. And, when they hosted conferences using the IR a remarkable thing began to happen: faculty wanted to publish a related journal when they saw the possibilities of the peer-review system used in hosting conferences.
Check out the five conferences which have inspired related journals:
For more information on managing conference proceedings at your institution, contact your bepress Consultant today at firstname.lastname@example.org!
We hope you all have been enjoying the features we released at the end of last year; the increased flexibility with the Readership Activity Maps seems to have been an especially big hit! We’re excited to announce that we have even more features and improvements lined up for the coming months:
At a glance:
- Download Metrics on Article Pages
- Author Highlight on Readership Activity Maps
- Large File Support
- Faster Batch Import/Revise
- PDF Cover Page Improvements: Part Two
- Undergraduate Research Commons Badges
- Digital Commons Network Expansion
- New Staging Areas
Download Metrics on Article Pages
Download counts are a great way of showing impact, and we’re constantly exploring new ways of sharing download activity. The Readership Activity Maps are designed to share that activity on an aggregate basis; soon you’ll be able to show it on an article-by-article basis with download data displayed directly on the article metadata page. Many thanks to those who have expressed to us the value of this feature. We look forward to stories about using these numbers to engage authors and clinch new sources of content.
Author Highlight on Readership Activity Maps
We’re very excited about the popularity of the Readership Activity Maps, and a bunch of you have sent us some ideas for improvements. Last release, we made maps that could be added to individual collections as well as embedded on other sites. With the next release, whenever a pin drops, we will highlight the author in addition to the currently featured article information. We hope that this will make the maps even more compelling, exciting, and valuable!
Large File Support
More and more of you are adding larger and larger data files, including videos. We want to increase our capacity to support that growth as your need grows. We’re working on our infrastructure to make uploading of large files more reliable, so go nuts with the datasets!
Faster Batch Import/Revise
A recent topic of the Digital Commons listserv discussed some frustrating experiences with our batch upload/revise process—we’re happy to say that this is something we’ve been working on for some time and that we’ll be able to roll out the improvements in this coming release. If there is a large batch job in the queue, the jobs behind it will now be much less impacted and be processed more quickly.
PDF Cover Page Improvements: Part Two
In the last release we put in place major upgrades to the technology that generates cover pages and stamps PDFs. Building upon that work we are optimizing the new technology to better support the wide array of PDFs in existence today. Also we are extending our support to help maintain bookmarks and hyperlinks in submitted PDFs. Authors work meticulously to provide these, and we are pleased to provide support to these helpful guideposts for future researchers.
Undergraduate Research Commons Badges
The Undergraduate Research Commons hosts content from over 700 undergraduate publications. Do your campus and site visitors know which collections are included? We have designed a nifty badge for the sidebar of any collection featured in the Undergraduate Research Commons. Current and prospective students will see the academic caliber of your institution and the value of contributing their best works to your repository.
Digital Commons Network Expansion
Launched in late 2013, the Digital Commons Network brings together well over one million objects from repositories around the world. With the upcoming release, the DC Network will be able to harvest open access materials from Digital Commons on an item-by-item basis within series while still excluding access-controlled content. Once this improvement is in place we expect tens of thousands of objects to become more discoverable overnight.
New Staging Areas
The preparatory sites we build during the setup process have become really popular as ongoing staging and training areas. We believe this ability to play and experiment is an important and valuable part of our service. To better serve these needs we are re-launching these as cloud services. This move gives us greater ability to adapt to growing usage. Swifter services also improve the user experience and outcomes for the administrators, editors, and conference organizers who typically visit them.
Okay, so when do we get to see the new features?
These features are currently under development, but stay tuned to the DC Telegraph for updates on these features, news about other upcoming improvements, and a continued closer look at our development process.
For questions about upcoming or recently released features, feel free to contact our Consulting Services team at email@example.com!
Faculty needs are well met by the Digital Commons repository e-Publications@Marquette in the partnership struck between the faculty members and the library with the Gothic Archive project at Marquette University. The Archive interweaves the full spectrum of scholarly material surrounding and including Gothic chapbooks into a scholarly narrative. This faculty-authored published collection takes advantage of the flexibility of their repository which allows faculty to tell their scholarly story through the entirety of their primary and supplemental materials. These include:
• 27 Gothic chapbooks
• extensive metadata descriptions of each chapbook
• introductory text
• transcriptions and original manuscript images
• unpublished papers
• thematically-related content
• a rich glossary
They have developed an easily navigable Gothic Glossary which is built on an auto-collect filter in Digital Commons that sorts by keyword. Browsing by theme, researchers can go well beyond a database experience which sorts by recent content and enjoy a relational experience which sorts by relevant content. For the glossary faculty and graduate students are providing the subject matter expertise, while Rose Fortier, Coordinator of Digital Programs, and Liaison Librarian Heather James are providing the structural, organizational expertise. “It’s a true partnership,” explains Rose, “one couldn’t do it without the other.”
Shortly after she started at Marquette, Rose was approached by faculty member Dr. Diane Long Hoeveler in the English Department. Dr. Hoeveler was looking for a user-friendly digital solution to share and grow the chapbook project—including significant supplemental material—which would also be a seed collection for grant money. Rose suggested they should start by publishing a small collection in the IR which could be used as a vivid example in their grant applications. This turned out to be a successful solution for all these faculty needs.
This collection continues to grow while they are currently holding their breaths on a $350,000 NEH grant. This funding would go towards digitizing the large amount of Gothic chapbooks both here and abroad. Further plans for the Archive embrace partnering with language classes on campus to translate Gothic chapbooks into English for their eventual inclusion. Interactive timelines, GIS, and thematic linkages are also on the drawing board—all this from the seed collection published to fulfil Dr. Hoeveler’s initial needs.
Rose emphasizes the potential “to use the collection as a basis for large-scale analysis of the literature,” benefiting Marquette University’s reputation, scholarly research on this topic, and ultimately meeting the needs of the faculty through full spectrum faculty-authored publication opportunities within the IR.
We are very pleased to announce the Digital Commons Community Library! It is an intuitive way of exploring bepress’s scholarly communication resources by subject matter. These resources are all free and open access. If you found our toolkits and tutorials helpful, you’ll love the DC Community Library which has updated material on all areas of interest—your one-stop-shop for all Digital Commons Resources.
Here you’ll find collections of useful materials on a number of topics including:
• Faculty Outreach
• Journal Publishing
• Managing a Repository
• Special Collections
• Student Work
There are resources about institutional repositories and scholarly communication, recordings of webinars, examples of collections, blogs, brochures, presentations, and other materials. These are published by your fellow Digital Commons subscribers as well as bepress staff. We hope that this will be a valuable resource for the Digital Commons community as well as the scholarly community at large.
For example, the Copyright section of the DC Library includes everything you need to get started along with best practices: faculty and publisher permission letter templates, a presentation on copyright workflows, an in-depth webinar on rights checking workflows and authors’ rights initiatives, promotional handouts for faculty, a checklist for reviewing publisher copyright agreements, a guide to discovering journal policies on open access, and a blog on authors’ rights education leading to increased faculty interest in repository services.
We’d love to hear your thoughts! How are you using the DC Community Library? What other topics would you like to see addressed? Contact us at firstname.lastname@example.org. You’ll find a link to the DC Community Library under the Resources button at digitalcommons.bepress.com.
Data management can seem daunting, especially when working with a granting body or laboratory that has stringent requirements for documentation, management, and accessibility. At Professor Furlong’s Comparative Cognition Lab at Illinois Wesleyan University, the University’s IR, Digital Commons@IWU, has become a critical part of the research process in successfully attaining these goals. With the help of IR Manager and Liaison Librarian Stephanie Davis-Kahl, Professor Furlong and her students are finding it “incredibly easy” to share and manage the Lab’s data.
In the Digital Commons community webinar, “Data Management and the IR as a Teaching Tool at Illinois Wesleyan,” Professor Ellen Furlong and her student, Stephanie AuBuchon, outlined their data needs: easy uploading of data, searching large amounts of data efficiently, storing and sharing data output of the Lab, and managing a large amount of videos. Professor Furlong worked closely with Stephanie Davis-Kahl and bepress to design their site. With a highly customizable upload form they were able to produce exactly what was needed. Additionally, they found that “Digital Commons was the best solution because it allowed for the large amount of data as well as the necessary student access to the data.”
On managing data in Digital Commons, Professor Furlong said “It will be so incredibly easy to share, to give [researchers and students] access to the IR”—this had previously been a big challenge. It is important for the Lab to make the data accessible to certified researchers, while still making it access controlled due to data privacy issues. It is also crucial to the project’s success that students be able to access and code the data from remote locations and work independently.
Professor Furlong points out that the students can take this valuable experience into their future careers. Her student and co-presenter, Stephanie AuBuchon, said that although she is not tech-savvy, she found the experience of uploading and managing the data in Digital Commons to be “super quick, super easy, and super organized.”
One aspect of sharing data openly in her field, Comparative Psychology, is to mark the data as credible and post the results for replication. With SEO built into the IR, the Lab’s site is globally visible and provides context for the data housed there. Part of the context is a coding teaching tool to help others replicate the research, and a newsletter and related research papers, as well as the introductory text for the site.
Davis-Kahl presented this webinar as a useful case study for librarians working with faculty and students on data, focusing on data services at Ames Library which encompass student pedagogy, infrastructure, and information literacy. Check out the webinar for more detailed data management tips!
We are delighted to share our winter/spring 2015 line-up of webinars on developing successful institutional repositories and scholarly communication initiatives. Presented by librarians from institutions using Digital Commons as well as by bepress staff, the webinars this season will cover a variety of topics, from setting up your initiative for success and meeting faculty needs to providing publishing opportunities for undergraduate scholars.
To register, please click on the registration links below. For more information on each webinar and for other upcoming events, please see our event calendar at http://digitalcommons.bepress.com/dc_events/. If you have questions, please contact us at email@example.com. We hope you can join us!
bepress Digital Commons – Winter/Spring 2015 Webinars
Webinar: Paths to Repository Success at Any Stage
Date/time: Thursday, January 15, 2015 at 11am Pacific / 2pm Eastern
Recording now available: http://digitalcommons.bepress.com/webinars/62/
Webinar: The Repository Today: A Necessary Campus Investment
Date/time: Thursday, January 22, 2015 at 11am Pacific / 2pm Eastern
To inquire about this webinar contact firstname.lastname@example.org
Webinar: New Services to Enhance a Health Care Network’s Reputation
Date/time: Tuesday, January 27, 2015 at 11am Pacific / 2pm Eastern
Recording now available: http://digitalcommons.bepress.com/webinars/63/
Webinar: New Directions in Faculty Scholarship: What Libraries Need to Know to Stay Ahead of the Game
Date/time: Tuesday, February 17, 2015 at 11am Pacific / 2pm Eastern
Webinar: Modeling the Future of Undergraduate Publishing
Date/time: Tuesday, February 24, 2015 at 11am Pacific / 2pm Eastern
Register here: https://attendee.gotowebinar.com/register/141194149351727105
Webinar: Duke Law Reviews: Going All-in Online
Date/time: Thursday, March 5, 2015 at 11am Pacific / 2pm Eastern
Webinar: Cleveland State Taps into Faculty and Campus Needs
Date/time: Thursday, March 19, 2015 at 11am Pacific / 2pm Eastern
Webinar: Penn State Law Review Evolves Beyond Print Constraints
Date/time: Tuesday, April 7, 2015 at 11am Pacific / 2pm Eastern
Webinar: Best Practices for Undergraduate Research
Date/time: Thursday, April 16, 2015 at 11am Pacific / 2pm Eastern
In 2014 we released the Readership Activity Map, which shows the real-time impact of Digital Commons repositories across the globe. The response from the community was overwhelming–everyone seems to love seeing those pins drop by the second.
Seeing that kind of impact in such a visual way is so compelling, in fact, that many subscribers have told us about academic groups on campus who’d love to showcase their IR contributions with maps of their own. We’re very happy to offer just that: now you can give every department, center, journal, conference, or collection its own Readership Activity Map.
Besides entrancing your faculty, administration, researchers, and students, the map shows how valuable their scholarship is to the global academic community. Dr. Darcy Bullock, Professor of Civil Engineering and Director of the Joint Transportation Research Program at Purdue University, told us
Showing world-wide impact in a visually engaging manner helps demonstrate the value of the work we do at the Joint Transportation Research Center.
We introduced a beta version of maps for individual departments and collections in December—soon, the maps will be available to every community and publication in the IR.
Take a look at a few examples of the maps, enabled during this beta period:
Faculty collections – English: Faculty Publications & Other Works (Loyola University Chicago)
Journals – Journal of Collective Bargaining in the Academy (Eastern Illinois University)
Student works, including theses and dissertations – Environmental Science Theses (University of Vermont)
The map’s new features are designed to enhance almost any size of repository and any size of collection within it. To enable one today, contact Consulting Services at email@example.com.