Kenyon College and Missouri University of Science and Technology Roll bepress Archive into Their Preservation Plans
We’ve been busy fielding calls since introducing bepress Archive in May, talking about solutions for preservation plans, supporting grants, and more. As a quick refresher, the service partners with Amazon to give schools more flexible options for preserving their content. While bepress doesn’t charge for the service, customers are required to create their own Amazon S3 accounts. We caught up with a couple administrators who are already using the service to get their perspectives.
For the past two years, Jenna Nolt at Kenyon College has been exploring what it would take to set up a preservation plan for the library, and has participated in a digital preservation task force with the Digital Collaborations Group of the Five Colleges of Ohio. For Jenna, the introduction of bepress Archive came at the perfect time. She explains, “Cloud storage is becoming a bigger component of digital preservation. For me, the benefits are having globally distributed copies of our files, direct access to our files, and a 3rd-party backup with Amazon.”
While Jenna was primarily looking for backup for her entire IR, bepress Archive also helps with another role that she plays in the library: supporting faculty with grant applications. Jenna helps faculty write the digital preservation portions of grant applications, and has worked with other offices at Kenyon to designate Digital Kenyon as the primary repository for data and other grant-related output. The additional layer of security provided by bepress Archive strengthens the case that she is able to make with funders.
Roger Weaver at Missouri University of Science and Technology has another specific use for the service. While MST maintains TIFF copies of their content on their own servers in addition to the DC platform, bepress Archive lets him “quickly manipulate content in the system” in a way he couldn’t otherwise.
Both Jenna and Roger commented on the ease of set-up and the affordable cost. Jenna said, “I didn’t know it, but Kenyon already had an S3 account, so once I spoke to my IT department, they were able to give me the required information very quickly. Overall it took five days from when I brought this to bepress to getting the archive set up.” Roger pointed out that the service is significantly cheaper than other options, saying “I couldn’t believe it; I think I paid less than $10 for my last monthly bill.”
We’ve had quite a few conversations about bepress Archive and are looking forward to more. If you are in the process of developing a digital preservation plan for your campus, have a special use case to share, or just want to learn more about the service, please contact firstname.lastname@example.org.
Augustana College sees their repository, Augustana Digital Commons, as an integral part of their broader mission to foster student success. Research & Instruction Librarians Amanda Makula and Connie Ghinazzi got creative about promoting the many benefits their repository offers students in their latest project. They created a promotional video of students talking about how they love seeing when and where their work is being read in the monthly Author Readership Reports and Dashboard tools, and how much they value the opportunity to position themselves well for graduate school and future career opportunities.
Undergraduate Ninna Mendoza said that “Augustana Digital Commons has allowed me to share my work with a much broader audience,” and, referring to the global downloads she saw in the Readership Reports, “It is really cool to know my ideas can be spread worldwide.” Other students spoke of how easy it was to upload their work in the system, and how exciting it was to see graduate schools they’d applied to downloading their papers. Today, with the enthusiastic support of faculty, whole classes hold sessions in the library where they can upload their class projects and research papers, getting firsthand experience in scholarly publishing.
Let us know at email@example.com if you too have a resource we can share with the community.
This fall we have a great bepress webinar lineup for you, covering topics from open access impact stories to showcasing institutional expertise to launching successful scholarly communication initiatives. We hope you can join us!
To register and to see details, please click on the registration links below. For more information and for other upcoming events, please see our event calendar. If you have questions, please feel free to contact us at firstname.lastname@example.org.
Title: Leveraging Research Expertise at Health Care Centers
Date: Wednesday, September 21 at 11am Pacific/2pm Eastern
Title: Showcase Faculty Expertise with the New Expert Gallery
Date: Thursday, September 22 at 11am Pacific/2pm Eastern
Title: Connecting the Dots: Scholarly Impact and the Institutional Mission
Date: Thursday, September 29 at 11am Pacific/2pm Eastern
Title: Open Access: 100 Stories of Impact
Date: Thursday, October 6 at 11am Pacific/2pm Eastern
Title: Bot Shields: Activate! Ensuring Reliable Repository Download Statistics
Date: Thursday, October 13 at 11am Pacific/2pm Eastern
Title: Small but Mighty: Launching a Successful Scholarly Communications Initiative with Limited Resources
Date: Thursday, November 10 at 11am Pacific/2pm Eastern
Title: Meeting Critical Institutional Goals: Repository Initiatives at Health Science Libraries
Date: Thursday, November 29 at 11am Pacific/2pm Eastern
Registration: Coming Soon
Our most recent product release includes a new Impact Dashboard, designed to show a department, center, or school’s impact at a glance. It is available to all SelectedWorks users as part of the new suite of faculty and researcher reporting tools.
In addition to the familiar Usage Reports, Explore Readership, and Share the Dashboard tabs, the Impact Dashboard features a Snapshot Report tab with an overview of the types of profiles and works on your institution’s SelectedWorks profile pages. Filters for dates, disciplines, positions, and organizations allow you to focus your view on a specific set of profiles, making it easy to share a department’s activity and impact with the dean or other stakeholders.
Look for the Impact Dashboard when logged into your SelectedWorks account, from both your Menu and the Reports tab of the Manage Institutions page. Get in touch with email@example.com if you have any questions!
Embry-Riddle Aeronautical University “offers the world’s most comprehensive collection of academic programs focused in aviation, aerospace, business, engineering, and security,” and it is important to demonstrate that their scholarship is relevant to the most renowned agencies in these industries. The Institutions Panel in the ERAU Scholarly Commons Dashboard shows downloads from top organizations like NASA, the Federal Aviation Administration, and the United States Department of Transportation.
The Institutions panel can be filtered to show users by type of institution. In this case, for example, we have highlighted government agencies. For more information about this feature check out this short tutorial, or contact your consultant at firstname.lastname@example.org.
ERAU’s Institutions panel, filtered for government organizations
The Index of Texas Archaeology launched earlier this year with the aim of providing open access to the gray literature that results from archaeological investigations in the state of Texas. With this Texas-focused goal in mind, it is important for Stephen F. Austin State University to be able to illustrate that this collection of scholarship is particularly impactful in the local region. Indeed, looking at the heat map of the index’s readership, it is clear that most readers are coming from within the state, including from the Texas Department of Transportation, University of Texas at San Antonio, and the City of San Antonio.
Index of Texas Archeology’s Heat Map
The Digital Commons Dashboard offers several visualizations, filters, and sharing options, making it easy for you to demonstrate the impact of your institution’s scholarship. We’ve been bowled over by the creative ways you’ve been using these tools!
Digital Repository Specialist and IR All-Star at SUNY Brockport Kim Myers shares, “In June we launched our digital imprint, SUNY Brockport eBooks, with Columna deportiva: Artículos sobre deporte, ética y sociedad. It truly has international appeal, with only 10% of its readership coming from the United States. It immediately went into the Top Ten downloads, although it is now near the bottom of the list, six weeks in. I shared a shortcut to the dashboard in early June, and [Brockport faculty member and co-author Dr. César R. Torres] has visited it – or perhaps shared it with others 112 times (of which 103 were in the first month)!”
Faster, better, stronger! No, we’re not reminiscing about the Olympics—these are the thoughts we hope you’ll have as you check out our new release. Digital Commons 8.3 rolls out in a couple of weeks with new features and improvements designed to make your lives a lot easier. Highlights of the new release include:
Digital Commons Advanced Administrator Toolkit
Many of you have expressed interest in having more direct control over your DC sites. With Digital Commons 8.3 we’ll be giving trained IR administrators the opportunity to get under the hood using the Digital Commons Advanced Administrator Toolkit. This free new product enables those administrators to create new communities, series, ETD series, book, and image galleries. If you are interested in having access to this toolkit, contact your consultant, who can give you more information about training, terms, and eligibility. As always, if you prefer to let us do the building for you, rest assured that we that we are happy to continue providing that service and support.
Did you know that over 50% of the content across Digital Commons is incorporated via batch uploads? Batch is a very important feature for our community, and we’ve listened to your requests. With this release we are beginning a series of improvements to make the process easier and more streamlined. Next month your batch uploads will import successful records and create placeholders for the failed ones, you’ll receive more descriptive batch error emails, and you’ll get access to a page showing the status of your uploads (pictured in the screenshot below). And this is just the beginning; stay tuned for news about other improvements to batch coming throughout the year.
When you’re in, you’re in—that’s the experience we want you to have. You told us that you were tired of multiple sign-on prompts and we heard your pain! With the release of Digital Commons 8.3 you’ll have the ability to sign in once and be authenticated across all bepress products.
These are just a few highlights of what’s coming in September. Stay tuned for more details in the release notes and documentation. Meanwhile, if you have any questions feel free to contact us at email@example.com.
We are pleased to announce that the 2016-2017 Scholarly Communications Experts Directory is now available. We invite you to take advantage of this resource to connect with experts on a variety of topics as you plan your fall outreach strategies, Open Access Week events, upcoming publications and presentations, and your other scholarly communication activities. According to Rob Sieczkiewicz at Susquehanna University,
“Using the  Scholarly Communications Experts directory was indispensable to me both in selecting a repository platform and implementing Digital Commons. All the experts I contacted were generous with their time, happily answered my questions, and gave me valuable, real world examples and advice.”
This edition includes responses from a diverse group of over 130 Digital Commons users who have expertise in 34 different areas of scholarly communications and repository management. Whether, like Rob, you’re just getting started, or you have a specific need, you can use the directory to find an expert on any scholarly communications issue from library-led publishing and ETD management to providing digital support for specific groups and organizations.
Each expert is profiled with his or her complete scholarly communications record, specific areas of focus, and publications on relevant topics.
You can access the directory at the link above, or at http://digitalcommons.bepress.com/expertsdirectory/3/. Feel free to share it with your colleagues! Questions or comments? Contact us at firstname.lastname@example.org.
The Digital Commons Network (DCN) was launched three years ago with just over 500,000 works from 250 institutions. Today we are excited to announce that the DCN recently surpassed two million open access articles from over 450 institutions. This makes DCN the largest subject repository of open access scholarship available, nearly twice the size of arXiv and well over three times larger than SSRN. The two million items in the DCN have been downloaded 345 million times.
All content in the Network is downloadable without a login, meets open standards (OAI), and is available for bulk download via participating institutions’ OAI feeds. Institutions control what is in their Digital Commons and SelectedWorks platforms and whether that content is included in the network.
Built on a dynamic and intuitive graphical interface, the Digital Commons Network makes it simple and fun for readers to discover research related to their disciplines. Researchers can take advantage of the built-in networking tools to follow popular authors, institutions, and publications in their field.
Since launching the Network we’ve heard a great deal of enthusiasm for the DCN as a whole as well as for the data available from the individual commons, including Law, Social and Behavioral Sciences, and Arts and Humanities. The Digital Commons Network is also a valuable research tool for non-academic researchers including the media, government agencies, industry, and K-12 educators and students.
As we see this incredible resource grow, we want to hear your stories. How are you using the Digital Commons Network? Write us at email@example.com or share stories via twitter @bepress.